PaperCut Hive: The Future of Cloud Print Management for UK Businesses

Managing printers across a modern business environment is no longer as simple as connecting devices to a single office server. With hybrid working, remote teams, mobile devices, and increasing cybersecurity risks, businesses need a smarter and more flexible approach to print management.

That is where PaperCut Hive comes in.

At MPS UK, we help organisations across the UK implement secure, cloud-based print management solutions that reduce costs, improve efficiency, and simplify printing for employees wherever they work.

In this guide, we explore how PaperCut Hive works, its key features, and why it is becoming one of the most popular cloud print management solutions for UK businesses.

What Is PaperCut Hive?

PaperCut Hive is a cloud-based print management platform designed for modern workplaces. Unlike traditional server-based print systems, PaperCut Hive operates without the need for dedicated print servers, making it ideal for businesses embracing hybrid working and cloud-first IT infrastructure.

PaperCut Hive allows organisations to:

• Manage printing centrally through the cloud

• Enable secure print release

• Reduce unnecessary printing

• Support mobile and remote printing

• Improve print security

• Track and analyse print activity

• Simplify IT management

The platform is designed to work across multiple devices, operating systems, and office locations while maintaining a seamless user experience

Office printer with printed documents ready for collection

Why Businesses Are Moving to Cloud Print Management

Traditional print environments often rely on on-premise print servers that can create:

• IT complexity

• Increased maintenance

• Security vulnerabilities

• Poor scalability

• Limited remote printing functionality

Cloud print management eliminates many of these challenges by providing a centralised and serverless approach to printing.

For organisations operating across multiple offices or supporting remote workers, PaperCut Hive provides greater flexibility and easier management without sacrificing security or control.

Key Features of PaperCut Hive

Secure Print Release

One of the biggest security risks in any office is unattended printouts containing confidential information.

PaperCut Hive helps solve this through secure print release functionality. Users send documents to a secure queue and release them only when physically present at the device using authentication methods such as:

• PIN codes

• Swipe cards

• Mobile device authentication

This significantly reduces the risk of sensitive documents being left exposed.

Serverless Printing Infrastructure

Unlike traditional print management systems, PaperCut Hive removes the need for dedicated print servers.

This means businesses can:

• Reduce infrastructure costs

• Simplify IT management

• Minimise server maintenance

• Improve system scalability

• Reduce points of failure

For growing businesses and organisations with lean IT teams, this can dramatically simplify print operations.

Hybrid and Remote Workforce Support

Modern workplaces require flexible printing solutions.

PaperCut Hive supports:

• Remote printing

• Mobile device printing

• Bring Your Own Device (BYOD) environments

• Cross-platform compatibility

Employees can securely print whether they are in the office, working remotely, or moving between multiple locations.

Print Tracking and Reporting

Without visibility into print activity, organisations often waste money through excessive printing, colour misuse, and inefficient workflows.

PaperCut Hive provides detailed reporting tools that help businesses:

• Monitor user printing

• Track departmental usage

• Identify waste

• Allocate print costs

• Improve budgeting

These insights help organisations make informed decisions about their print environment.

Sustainability and Waste Reduction

Reducing paper and toner waste is becoming increasingly important for businesses focused on sustainability goals.

PaperCut solutions encourage responsible printing through:

• Duplex printing policies

• Print quotas

• Print rules

• Usage awareness prompts

Businesses can significantly reduce unnecessary printing while lowering operational costs.

Meeting room with laptop showing print audit data

PaperCut Hive vs PaperCut MF

Many organisations compare PaperCut Hive with PaperCut MF when evaluating print management solutions.

The primary difference is infrastructure.

Feature	PaperCut Hive	PaperCut MF
Deployment	Cloud-based	Server-based
Infrastructure	Serverless	Requires print server
Best For	Hybrid workplaces	Structured internal IT environments
Remote Printing	Excellent	Good
IT Maintenance	Minimal	Higher
Scalability	Highly scalable	Highly scalable

Businesses that prefer cloud-first operations and simplified infrastructure often choose PaperCut Hive, while organisations requiring deeper internal server control may prefer PaperCut MF.

Industries That Benefit from PaperCut Hive

Education

Schools, colleges, and universities benefit from:

• Student print quotas

• Secure document handling

• Centralised multi-site management

• BYOD printing support

Healthcare

Healthcare providers require secure handling of confidential patient information.

PaperCut Hive helps support compliance through:

• Secure print release

• User authentication

• Audit trails

• Controlled access to devices

Legal and Financial Services

Professional services firms handle highly sensitive information daily.

Cloud print management helps protect confidential documents while maintaining efficient workflows across multiple offices.

Hybrid Corporate Workplaces

Businesses with flexible working policies benefit from:

• Mobile printing

• Cloud-based access

• Reduced infrastructure

• Simplified management

  
  

Benefits of Implementing PaperCut Hive with MPS UK

At MPS UK, we provide fully managed print solutions tailored to your organisation’s needs.

Our PaperCut Hive services include:

• Print audits and consultation

• Installation and setup

• Device integration

• User configuration

• Ongoing support and optimisation

• UK-based technical support

We work with leading manufacturers including Canon, Ricoh, Sharp, Develop, Lexmark, and Konica Minolta to deliver seamless cloud print management solutions for UK organisations.

Printer control panel showing user options

How PaperCut Hive Helps Reduce Printing Costs

Many organisations underestimate how much they spend on printing.

By introducing print management controls, PaperCut Hive helps businesses:

• Reduce unnecessary printing

• Cut paper waste

• Lower toner usage

• Optimise printer deployment

• Improve device efficiency

Businesses implementing print management solutions often achieve significant cost reductions over time.

Is PaperCut Hive Right for Your Business?

PaperCut Hive is ideal for organisations that:

• Operate hybrid working environments

• Want to reduce print infrastructure

• Need secure printing solutions

• Support multiple office locations

• Require mobile and BYOD printing

• Want better visibility into print usage

If your business is moving towards cloud-first IT infrastructure, PaperCut Hive offers a future-ready print management solution.

Get Started with PaperCut Hive from MPS UK

If your organisation is looking to modernise its print environment, improve security, and reduce operational costs, PaperCut Hive could be the ideal solution.

MPS UK’s PaperCut Hive Solutions provide businesses across the UK with secure, scalable, and fully managed cloud print management.

Contact MPS UK today to arrange a free print audit and discover how PaperCut Hive can transform your print infrastructure.