Take Full Control of Your Printing with Smart Print Management
For many organisations, printing remains a hidden cost centre—uncontrolled, inefficient, and often overlooked from a security perspective. Without the right systems in place, businesses can lose thousands each year through unnecessary printing, poor device management, and lack of visibility.
At MPS UK, we provide advanced print management solutions powered by PaperCut, helping UK businesses take control of their print environment, reduce costs, and strengthen document security.
Whether you operate from a single office or across multiple locations, our PaperCut MF and PaperCut Hive solutions give you the tools to manage printing intelligently, securely, and efficiently.
What Is Print Management?
Print management refers to the process of monitoring, controlling, and optimising an organisation’s printing infrastructure. It combines software, hardware, and policies to ensure that printing is cost-effective, secure, and aligned with business needs.
Without proper print management, organisations typically face:
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Excessive and unnecessary printing
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Lack of accountability for print usage
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High consumable and maintenance costs
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Security risks from uncollected or exposed documents
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Inefficient workflows and wasted time
By implementing a structured print management solution, businesses can:
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Track printing activity in real time
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Control access and enforce policies
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Reduce waste and environmental impact
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Improve operational efficiency
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Strengthen compliance and data protection
In today’s digital-first environment, print management is no longer optional—it’s a critical part of a company’s wider IT and security strategy.
Why Choose PaperCut for Print Management?
PaperCut is one of the world’s most widely used print management platforms, trusted by organisations of all sizes—from small businesses to global enterprises.
At MPS UK, we specialise in implementing:
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PaperCut MF – a powerful, server-based solution
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PaperCut Hive – a modern, cloud-based, serverless platform
Both solutions are designed to deliver:
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Complete visibility of print activity
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Strong security controls
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Cost reduction through intelligent management
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Seamless integration with existing devices
PaperCut stands out because it is:
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Vendor-neutral (works with major printer brands)
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Scalable (suitable for small to large organisations)
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Secure (designed with modern cybersecurity standards)
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User-friendly (easy for both IT teams and employees)
PaperCut Hive – Cloud-Based Print Management for Modern Workplaces
As businesses move toward cloud infrastructure and hybrid working, traditional print servers can become a limitation. That’s where PaperCut Hive comes in.
PaperCut Hive is a fully cloud-based, serverless print management solution, designed for flexibility and simplicity.
Key Benefits of PaperCut Hive
No Servers Required
Eliminates the need for on-premise print servers, reducing IT complexity and costs.
Easy Deployment
Quick to install and manage across multiple sites without heavy infrastructure.
Secure Cloud Printing
Users can print from any device, anywhere, with secure authentication.
Built for Hybrid Working
Perfect for teams working across:
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Offices
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Home environments
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Remote locations
High Availability
Built-in redundancy ensures print services remain operational even if one device goes offline.
Strengthen Security and Protect Sensitive Data
Printers and multifunction devices are often overlooked as security risks, yet they are network-connected endpoints handling confidential data.
Without proper controls, businesses risk:
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Sensitive documents being left unattended
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Unauthorised access to printed materials
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Data interception during print transmission
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Compliance breaches
How PaperCut Enhances Security:
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Secure print release (documents only print when user is present)
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End-to-end encryption of print jobs
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User authentication and access control
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Full audit trails for compliance
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Role-based permissions
This is particularly important for sectors such as:
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Healthcare
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Legal
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Finance
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Education
Where data protection is critical.
Supporting Hybrid and Remote Work Environments
Hybrid working is now the norm, and print infrastructure must adapt.
Our PaperCut Hive and MF solutions support:
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Mobile printing from smartphones and tablets
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Remote printing from home offices
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Cloud-based access to print queues
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Secure authentication across all devices
This ensures your organisation maintains:
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Productivity
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Security
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Consistency
Regardless of where your employees are working.
Why Choose MPS UK for Print Management?
At MPS UK, we go beyond simply installing software—we deliver a fully managed print solution tailored to your business.
What Sets Us Apart:
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Full consultation and print audit
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Expert implementation of PaperCut MF and Hive
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Integration with your existing printer fleet
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Ongoing support and optimisation
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UK-based support team with fast response times
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Access to leading manufacturers including Canon, Ricoh, Sharp, and Develop
We combine technology, expertise, and support to ensure your print environment is cost-efficient, secure, and future-ready.
Start Your Print Management Journey Today
If your business is experiencing high printing costs, lack of visibility, or security concerns, it’s time to take control.
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Get a free print audit
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Discover how much your business could save
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Implement a smarter, more secure print environment
PaperCut MF – Advanced Print Management for Secure Environments
Key Features of PaperCut MF
Secure Print Release
Users must authenticate at the device before printing, ensuring sensitive documents are not left unattended.
User Authentication
Access can be controlled using:
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PIN codes
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Swipe cards
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Mobile authentication
Detailed Reporting & Analytics
Track:
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Who is printing
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What is being printed
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How much it costs
This enables data-driven decisions to reduce waste and optimise usage.
Print Policies & Rules
Set rules such as:
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Default double-sided printing
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Restricting colour printing
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Limiting large print jobs
Integration with Business Systems
PaperCut MF integrates with:
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Active Directory
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Cloud identity providers
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Accounting and billing systems
This makes it ideal for structured IT environments.
Reduce Printing Costs with Intelligent Print Management
One of the primary reasons businesses invest in print management solutions is cost reduction.
Without control, printing costs can escalate due to:
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Unnecessary printing
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Inefficient device usage
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Overuse of colour printing
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Lack of monitoring
By implementing PaperCut, businesses typically achieve 20–30% reduction in print costs.
How Cost Savings Are Achieved:
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Tracking and eliminating wasteful printing
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Encouraging responsible user behaviour
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Automating consumable usage
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Optimising device allocation
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Reducing reliance on expensive devices
At MPS UK, we start with a print audit, giving you a clear picture of your current spend and where savings can be made.
Print Management for Multi-Site and Growing Businesses
For organisations operating across multiple locations, print management becomes even more complex.
PaperCut enables:
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Centralised control across all sites
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Standardised print policies
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Unified reporting and analytics
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Consistent user experience
This ensures that whether your team is in London, High Wycombe, or working remotely, your print environment remains secure, controlled, and efficient.
Environmental Benefits of Print Management
Sustainability is becoming increasingly important for UK businesses.
Print management helps reduce environmental impact by:
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Minimising paper waste
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Reducing energy consumption
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Encouraging responsible printing behaviour
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Optimising device usage
With detailed reporting, businesses can also track their environmental footprint and support sustainability goals.
FAQ
What is print management?
Print management is a system that allows businesses to monitor, control, and optimise their printing environment, reducing costs and improving security.
What is PaperCut MF?
PaperCut MF is a server-based print management solution that provides advanced control, security, and reporting within an organisation’s network.
What is PaperCut Hive?
PaperCut Hive is a cloud-based, serverless print management platform designed for modern, flexible workplaces and hybrid working environments.
Can print management reduce costs?
Yes. Businesses typically reduce printing costs by 20–30% by implementing print management solutions like PaperCut.
Is PaperCut secure?
Yes. PaperCut includes features such as encryption, secure print release, authentication, and audit trails to protect sensitive data.
Does PaperCut work with all printers?
PaperCut supports most major brands, including Canon, Ricoh, Sharp, and Konica Minolta.
Is PaperCut suitable for small businesses?
Yes. PaperCut is scalable and suitable for both small businesses and large organisations.
Can employees print remotely?
Yes. PaperCut Hive and MF support secure mobile and remote printing.
Do I need a server for PaperCut?
Only for PaperCut MF. PaperCut Hive is fully cloud-based and does not require a server.