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Print Management with PaperCut: A Smarter Way to Control Your Business Printing

  • 2 days ago
  • 3 min read

For many UK businesses, printing remains one of the most overlooked operational costs. Without proper control, organisations often waste money on unnecessary printing, inefficient devices, and unmanaged workflows.

That’s where print management solutions powered by PaperCut come in.

Whether you’re using PaperCut MF or PaperCut Hive, modern print management gives you complete visibility, control, and security over your printing environment—while significantly reducing costs.


What Is Print Management?

Print management is the process of monitoring, controlling, and optimising how your business prints.

Instead of unmanaged devices operating independently, print management centralises everything into one controlled system.

With a proper print management solution, businesses can:

  • Track who prints, what, and how much

  • Reduce unnecessary printing

  • Enforce print policies

  • Improve document security

  • Lower overall printing costs

Without it, printing becomes inefficient, expensive, and potentially insecure.


Eye-level view of a modern office printer with paper trays
Eye-level view of a modern office printer with paper trays

Why PaperCut Is the Leading Print Management Solution

PaperCut is one of the most widely used print management platforms in the world, trusted by organisations across multiple industries.

At MPS UK, we implement:

  • PaperCut MF – a powerful server-based print management solution

  • PaperCut Hive – a modern cloud-based, serverless platform

Both solutions are designed to give businesses:

  • Full visibility over printing

  • Strong security controls

  • Cost reduction through optimisation

  • Centralised management across devices

Learn more about our full print management solution.


PaperCut MF vs PaperCut Hive – What’s the Difference?

Choosing between PaperCut MF and PaperCut Hive depends on your business structure and IT environment.


PaperCut MF (Server-Based)

PaperCut MF is ideal for organisations that need:

  • Advanced internal control

  • Integration with Active Directory

  • Detailed reporting and user tracking

  • Secure on-site infrastructure

This solution is commonly used in:

  • schools

  • healthcare

  • legal firms

  • corporate environments


PaperCut Hive (Cloud-Based)

PaperCut Hive is designed for modern, flexible workplaces.

It offers:

  • Serverless printing

  • Cloud-based management

  • Easy deployment across multiple locations

  • Secure remote and mobile printing

It is ideal for:

  • hybrid working businesses

  • multi-site organisations

  • companies moving to cloud infrastructure


Close-up view of a printer control panel with digital display
Close-up view of a printer control panel with digital display

How Print Management Reduces Costs

One of the biggest advantages of print management software like PaperCut is cost reduction.

Many businesses don’t realise how much they spend on printing until they start tracking it.

Common cost issues:

  • Excessive colour printing

  • Unnecessary large print jobs

  • Unmonitored usage

  • Inefficient devices

With PaperCut, you can:

  • Set print rules (e.g. duplex printing by default)

  • Restrict colour usage

  • Track and allocate costs

  • Identify waste

Most organisations reduce printing costs by 20–30%


Improve Security with PaperCut Print Management

Printers are often overlooked as security risks—but they handle sensitive business data daily.

PaperCut improves print security by:

  • Requiring user authentication before printing

  • Using secure print release (no more documents left on trays)

  • Encrypting print jobs

  • Creating audit trails for compliance

This is particularly important for:

  • GDPR compliance

  • confidential documents

  • regulated industries


Print Management for Hybrid and Remote Work

With hybrid working now the norm, businesses need flexible and secure printing solutions.

PaperCut Hive and MF support:

  • Mobile printing from phones and tablets

  • Remote printing from home offices

  • Cloud-based print queues

  • Secure access from anywhere

This ensures your team can work efficiently without compromising security.


Why UK Businesses Are Adopting PaperCut

More organisations are moving towards PaperCut print management solutions because they offer:

✔ Cost savings

✔ Improved security

✔ Better control

✔ Simplified IT infrastructure

✔ Scalable solutions for growing businesses

Instead of reacting to printing problems, businesses can proactively manage and optimise their entire print environment.


Is Print Management Right for Your Business?

If your organisation:

  • lacks visibility over printing

  • experiences high print costs

  • has security concerns

  • operates across multiple locations

Then a print management solution with PaperCut is likely the right step.


Take Control of Your Printing Today

Print management is no longer just about printers—it’s about efficiency, security, and control.

If you want to reduce costs and improve your business operations, now is the time to act.

Explore our full print management solution here

Or request a free print audit to see where your business can save.

 
 
 

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