Turn business documents into searchable, secure and actionable information with Xerox DocuShare.
Xerox DocuShare is an Enterprise Content Management platform designed to help organisations capture, organise, secure, access and automate business information.
From scanned documents and emails to forms and digital files, DocuShare brings content together while helping businesses automate document-heavy processes and reduce manual administration.
With AI-powered search, data extraction, document summarisation and automated filing, DocuShare can help teams find information faster and build more efficient digital workflows.
What Is Xerox DocuShare?
Xerox DocuShare is an Enterprise Content Management (ECM) platform that combines document management, intelligent capture, workflow automation, collaboration and secure content access.
Documents can be captured from sources including scanners, smart devices, email, web portals, electronic forms and mobile devices. Once captured, information can be organised, searched, shared and incorporated into automated business process.
The platform can support organisations ranging from SMBs and individual departments to larger enterprises, with different DocuShare offerings available for different requirements.
What Can Xerox DocuShare Do?
Capture
Bring paper and digital information into a central content environment through scanners, smart devices, email, web portals, electronic forms and mobile capture.
Manage
Use business rules, workflows, approvals, auto-routing, version control and role-based permissions to manage document-centric processes.
Access
Give authorised users secure access to business content through web and mobile interfaces, including support for remote and hybrid working.
Connect
Connect DocuShare with business applications through APIs, application connectors, ERP systems, e-signature platforms and other line-of-business systems.
Discover with AI
Use AI-powered capabilities to search information, extract data, summarise documents and automatically organise content.
Store & Govern
Support secure content storage, records management, retention requirements and compliance through cloud or on-premise deployment options.
Automate Document-Heavy Business Processes
DocuShare can be applied to processes across multiple departments where organisations currently rely on paper, email, manual approvals, data entry or repetitive document handling.
Finance & Procurement
Invoice processing, purchasing, contracts, billing, payment processes and financial documentation.
Human Resources
Employee onboarding, employee files, policies, training records and offboarding.
Operations
Asset management, maintenance records, work orders, standard operating procedures and other operational documentation.
Facilities & Projects
Maintenance documentation, project management, drawings and records associated with new builds and expansions.
AI-Powered Document Management
AI Search
Find relevant information across documents using natural-language and contextual search rather than relying solely on traditional keywords.
AI Summarisation
Generate concise summaries of longer documents, helping users understand important information without having to read every page.
AI Data Extraction
Extract structured information from scanned documents, images and emails, reducing the need for manual data entry.
AI Auto File
Automatically classify and organise documents according to their content, helping reduce manual filing and improve consistency.
What's New in Xerox DocuShare 8.1?
DocuShare 8.1 builds on the AI capabilities introduced in version 8.0, with enhancements across AI and automation, security, metadata, workflow and integration.
​
-
AI Document Classification
-
AI Document Filer
-
Multi-document analysis
-
Hybrid AI Search
-
AI OCR with handwriting support
-
Invoice line-item capture
-
MFA for privileged accounts
-
File content validation
-
AI search data encryption
-
Model Context Protocol (MCP) Server
-
Personal Access Tokens
-
Automated CSV ingestion
From Your Xerox MFP to an Automated Digital Workflow
Instead of treating your multifunction printer as simply a device for printing and scanning, Xerox DocuShare can help turn document capture into part of a wider digital workflow.
Documents captured through compatible Xerox multifunction devices can be brought into DocuShare, organised and routed through digital processes.
Secure Document Management for Modern Organisations
Business documents often contains confidential, commercially sensitive or regulated information.
DocuShare provides capabilities around role-based permissions, audit trails, activity logs, records management and secure access. Its deployment options include cloud and on-premise environments, allowing organisations to select an approach appropriate to their requirements.
DocuShare 8.1 also introduces additional security capabilities including MFA for privileged accounts, encryption for AI search data, file-content validation and additional authentication options.
Who Is Xerox DocuShare For?
Xerox DocuShare can be particularly relevant for organisations that:
• manage large volumes of documents
• rely on paper or email-based processes
• have repetitive document approval workflows
• need faster access to business information
• want to reduce manual document filing and data entry
• need controlled access to sensitive documents
• operate across multiple offices or hybrid teams
• want to integrate document workflows with existing business systems
• are looking to introduce AI into document management
Xerox DocuShare with MPS UK
At Managed Print Solutions, we look beyond the printer itself.
By combining Xerox multifunction devices with document management and workflow technologies such as Xerox DocuShare, organisations can create a more connected environment for capturing, managing and accessing business information.
Whether you're looking to digitise paper-based processes, automate document workflows or explore AI-powered document management, we can help you assess how Xerox technology could fit into your existing print and document environment.
Ready to explore Xerox DocuShare?
Talk to MPS UK about your existing document processes and discover where intelligent document management and workflow automation could improve the way your organisation works.
Xerox DocuShare FAQs
What is Xerox DocuShare?
Xerox DocuShare is an Enterprise Content Management platform designed to capture, manage, secure, search and automate business content and document workflows.
​
Does Xerox DocuShare use AI?
Yes. DocuShare includes AI-powered capabilities for document search, data extraction, summarisation and automated document filing.
​
Can Xerox DocuShare automate document workflows?
Yes. DocuShare supports business rules, approvals, document routing, workflow automation and document lifecycle processes.
​
Can DocuShare work with scanned documents?Yes. Content can be captured from scanners and smart devices, with OCR and intelligent capture capabilities available for turning captured content into searchable information.
​
Can Xerox DocuShare be deployed in the cloud?
Yes. The DocuShare platform family includes cloud and on-premise options, depending on the solution and organisational requirements.
​
Can DocuShare integrate with other business systems?
Yes. The platform supports application connectors, APIs, ERP systems, line-of-business applications, e-signature platforms and other integration approaches.