Why Flexible Printing Solutions Are a Smart Move for UK Businesses

From printer leasing to fully managed print and document services – here's how to save money, boost efficiency, and stay ahead.

In today’s ever-changing business environment, flexibility is key. Whether you're running a growing SME or managing multiple teams across different sites, rigid systems and outdated equipment can slow you down. One area where flexibility can make a significant difference – but is often overlooked – is your print and document infrastructure.

At MPS UK, we help businesses take control of their printing and document workflows through flexible leasing, Managed Print Services (MPS), and Managed Document Solutions (MDS). The result? Lower costs, less waste, and a more efficient workplace.

What Is Printer Leasing – and Why Does It Matter?

Printer leasing allows you to access high-performance print devices without the upfront cost of buying them outright. You simply pay a manageable monthly fee, often with servicing, toner supply, support, and upgrades included.

It’s ideal for businesses that:

✔ Want the latest print tech without big capital outlay

✔ Prefer predictable monthly costs

✔ Need flexibility to scale up or down

✔ Value dedicated service and support

Research shows printer leasing can reduce total print-related costs by up to 30% over time.

An office setup showcasing multiple printers and a productive workspace.

Introducing Managed Print Services (MPS)

Printer leasing is just the beginning. With Managed Print Services, we go a step further – taking full responsibility for your print environment.

MPS UK’s solutions include:

• Proactive device monitoring & remote diagnostics

• Automatic toner deliveries before you run out

• Fast on-site maintenance

• Usage reports to track and reduce print spend

• Secure printing with user authentication

Whether you have 2 devices or 200, MPS gives you complete control over your print fleet, backed by a local team that knows your business.

What About Managed Document Solutions?

Managed Document Solutions (MDS) help you go beyond printing – optimising the way you manage, share, and store documents.

Think:

• Digitised document workflows

• Fast, secure document retrieval

• Automated filing & distribution

• GDPR-compliant storage solutions

• Less paper, more sustainability

By integrating your print environment with smart document management software, you reduce bottlenecks, improve collaboration, and free up your team to focus on more valuable tasks.

A leasing representative explaining printer options to a client.

Scalability That Grows with You

As your business changes, so should your print setup. Leasing with MPS UK gives you the freedom to adapt – whether you're opening new locations, hiring more staff, or shifting to hybrid working.

You can:

• Upgrade your equipment as needed

• Add or remove devices at any time

• Integrate cloud printing for remote teams

It’s a solution designed to grow with you – without the burden of rigid, long-term commitments.

Access the Latest Tech – Without the Price Tag

Tech is moving fast. Outdated machines mean slower print times, more maintenance issues, and reduced productivity.

With MPS UK, you’ll always have access to modern, energy-efficient, and secure print devices from trusted brands like Canon, Sharp, Lexmark, and Develop – all with the latest features, including:

• Duplex printing

• Mobile and cloud print

• Secure print release

• Low energy consumption modes

It’s never been easier to stay current and competitive – without the capital expense.

Print Smarter. Work Greener.

Sustainability is no longer optional. With Managed Print Services and efficient leasing plans, we help businesses reduce their environmental impact by:

• Cutting down on paper use

• Using energy-efficient devices

• Recycling toner cartridges

• Refurbishing and responsibly disposing of old devices

It’s a smarter, greener way to print – and a great step towards your corporate social responsibility goals..

Let MPS UK Handle It, So You Can Focus on What Matters

Managing printers, ordering toner, tracking usage, chasing maintenance – these are distractions you don’t need. That’s where we come in.

With MPS UK, you get:

✔ Full installation and setup

✔ Ongoing training and support

✔ Tailored solutions for your business

✔ One point of contact for everything print-related

We're your local partner for print, document and workflow optimisation – so your team can stay focused on driving your business forward.

Ready to Print Smarter?

Whether you're looking to save money, reduce waste, or gain control of your print and document processes, MPS UK has the tools, tech and team to help you succeed.

Contact us today for a no-obligation consultation and see how flexible print solutions could transform your business.