Top Printer Leasing Benefits You Should Know

Whether you run a small start-up or a growing enterprise, leasing printers offers a wide range of practical and financial benefits that can streamline your operations and reduce long-term costs.

1. Cost Control and Budget Management

Leasing eliminates the need for large upfront investments. Instead of spending thousands on purchasing a printer, you pay a fixed monthly fee. This helps manage cash flow and makes budgeting easier.

Most leasing packages also include maintenance and servicing, helping you avoid unexpected repair bills or downtime.

2. Access to the Latest Print Technology

Printing technology advances quickly. Leasing ensures your business can regularly upgrade to the newest devices, giving you access to faster speeds, better print quality, enhanced security features, and improved energy efficiency — without the headache of selling or disposing of old equipment.

3. Reduced Maintenance Hassles

One of the key advantages of printer leasing is the inclusion of proactive support and servicing. Your leasing provider will handle routine maintenance, repairs, and often even toner replacement. This keeps your IT team free to focus on more strategic tasks — and reduces interruptions to your workflow.

4. Flexibility to Scale with Your Business

As your business grows, your printing requirements may change. Leasing allows you to easily scale up (or down) your fleet of printers based on current needs. This flexibility prevents you from being stuck with outdated or underused equipment.

5. Tax Efficiency

In many cases, printer lease payments are treated as a tax-deductible business expense. This can offer further financial advantages over purchasing equipment outright — though it’s always worth consulting with your accountant for advice specific to your business.

Modern office printer ready for use

How does a printer lease work?

Printer leasing is straightforward and tailored to your business needs. Here's a simple overview:

1. Initial AgreementYou select the printer model(s) and lease term (usually 12–60 months). The leasing provider supplies the equipment.

2. Monthly PaymentsYou pay a fixed monthly fee that typically includes servicing, maintenance, and support.

3. Ongoing SupportThe provider handles all repairs and routine maintenance, helping to maximise uptime and reduce disruptions.

4. End-of-Lease OptionsAt the end of your lease, you can choose to:

5. Renew your lease

6. Upgrade to a newer model

7. Return the equipment

This approach eliminates the burden of ownership and keeps your print environment agile and up to date.

Tips for Choosing the Right Printer Lease

Selecting the right lease arrangement is key to maximising value. Here’s how to get it right:

• Assess Your Printing Needs: Consider volume, colour requirements, scanning capabilities, and multifunction needs.

• Compare Lease Terms: Look for contracts that include servicing, repairs, and flexible upgrade options.

• Beware of Hidden Costs: Check what's included — toner, call-outs, or early termination fees.

• Choose a Reputable Provider: Look for good reviews, proven industry experience, and responsive customer service.

• Plan for Growth: Opt for a lease that allows you to expand or swap devices as your team grows.

Business team reviewing printer leasing options

Sustainability and Environmental Benefits

Printer leasing doesn’t just make financial sense — it can also support your company’s sustainability efforts:

Lower E-Waste: Leasing companies often refurbish or recycle returned devices, helping reduce landfill waste.

Energy-Efficient Devices: Leased printers are typically newer models with better energy ratings, reducing your business’s environmental footprint.

Reduced Waste: Managed print solutions optimise print output, helping to reduce paper and toner use.

By choosing to lease, you align your operations with responsible, eco-conscious business practices.

Is Printer Leasing Right for Your Business?

For many UK businesses, printer leasing provides a more flexible, cost-effective, and sustainable solution than outright purchase. With access to modern equipment, reduced maintenance headaches, and scalable options, leasing is ideal for organisations looking to grow without unnecessary capital outlay.

If you're ready to modernise your office print setup and improve cash flow while staying ahead of the technology curve — leasing could be the smartest next step.

Explore our printer leasing solutions at MPS UK Whether you're a small business or a multi-site organisation, we’ll help you find the right leasing solution tailored to your needs.