Smarter Printing: How MPS Delivers Cost Savings, Energy Efficiency & Sustainability in One Package

In an era where rising costs and climate responsibility go hand-in-hand, businesses are seeking smarter ways to streamline operations without compromising on performance. One area that often flies under the radar is print infrastructure. Managed Print Services (MPS) offer a practical solution for reducing costs, boosting energy efficiency, and supporting sustainability goals—all through a more intelligent, data-driven approach to office printing.

Let’s explore how MPS can help your organisation work greener, leaner and smarter.

Reducing Costs Without Compromise

From paper and toner to maintenance and machine downtime, the true cost of printing often exceeds what many businesses initially expect. MPS brings transparency to this hidden expense—and slashes it.

• Optimised print fleet – MPS providers assess your actual usage and consolidate underused or redundant devices, replacing them with efficient, multi-functional printers that do more with less.

• Reduced print volumes – By introducing user authentication, print rules (like duplex printing by default), and usage monitoring, organisations quickly notice a drop in unnecessary or accidental printing.

• Predictable monthly costs – With MPS, maintenance, consumables, and support are all included in a set monthly fee. No more surprise repair bills or last-minute toner runs.

• Improved uptime – Proactive servicing ensures that print devices are regularly maintained and less likely to break down, minimising disruption to your teams.

The result? Lower print-related expenses and a better return on investment from your print technology.

Boosting Energy Efficiency

Energy efficiency is another key benefit of a well-managed print environment. Traditional office printers—especially older or standalone models—are often energy-intensive and left on 24/7.

• Energy-efficient devices – MPS providers typically replace outdated printers with newer models that meet the latest energy standards.

• Fleet consolidation – Replacing several desktop printers with one or two strategically located multi-functional printers means less energy is consumed overall.

• Automated power management – Many modern devices offer sleep modes, power-down schedules, and rapid wake-up features, cutting energy use without impacting productivity.

Over time, these small changes add up—helping businesses lower their electricity bills and carbon emissions simultaneously.

Supporting Sustainability Goals

Environmental sustainability isn’t just a trend—it’s fast becoming a strategic priority for businesses of all sizes. MPS can support your journey to net zero and make your sustainability reporting easier and more credible.

• Minimised paper waste – Tools like ‘follow-me printing’, secure release, and digital workflows help reduce the number of pages printed—and those left abandoned on printers.

• Eco-friendly consumables – Many MPS providers offer remanufactured toner cartridges, recycled paper options, and energy-efficient equipment from environmentally responsible brands.

• Carbon tracking and insights – Advanced MPS platforms often include reporting tools that let you measure print-related energy usage and emissions, helping with internal audits or ESG reports.

• End-of-life recycling programmes – Devices and cartridges are responsibly collected and recycled, preventing them from going to landfill.

Implementing MPS can significantly reduce your organisation’s environmental footprint while showing your stakeholders that you take your environmental responsibilities seriously.

Why It Matters in 2025

From investors and customers to employees and regulators, the pressure on businesses to act responsibly has never been greater. Energy prices remain unpredictable, and the shift towards digital sustainability reporting is well underway.

By choosing a smarter, more sustainable way to manage print, organisations can future-proof their operations, reduce risk, and make a positive impact—without sacrificing performance or profitability.

Final Thoughts

Managed Print Services offer more than just a tidy print room—they offer a smarter way to work. By focusing on cost control, energy efficiency and sustainability, MPS helps businesses become leaner, greener, and more resilient in a changing world.

If you're ready to take control of your print environment and start saving money while supporting your sustainability goals, our expert team is here to help. Get in touch to find out more about how MPS UK can transform your print strategy.

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