Print Predictions 2026: Smarter, Greener, and More Secure

As we move into 2026, the print and IT landscape is evolving faster than ever. Businesses are demanding smarter, more efficient, and more sustainable ways to manage their print environments — and three major trends are leading the change: intelligence, sustainability, and security.

1. Smarter Printing Through Artificial Intelligence

The rise of AI-driven print management is transforming how organisations handle their print infrastructure. Predictive analytics will play a key role in detecting inefficiencies before they impact productivity — from identifying toner levels and paper jams to forecasting maintenance needs.

For many businesses, this will translate into:

• Reduced downtime through proactive service alerts.

• Lower consumable waste by tracking and optimising usage.

• Improved workflow efficiency, freeing up IT teams to focus on strategic tasks.

As print management becomes more data-driven, companies will benefit from greater visibility, smoother operations, and measurable cost savings.

2. Greener Print Ecosystems Supporting ESG Goals

Sustainability continues to dominate business agendas — and print management is no exception. In 2026, we can expect a stronger commitment to environmentally responsible print practices that align with corporate ESG (Environmental, Social, and Governance) objectives.

Managed print providers will increasingly focus on:

• Energy-efficient devices that use less power and produce fewer emissions.

• Recycled and remanufactured consumables to reduce landfill waste.

• Leasing and circular economy models that extend equipment lifespan and minimise e-waste.

Smarter print policies — such as default duplex printing and pull-printing — will help organisations cut unnecessary output, conserve resources, and lower their carbon footprint.

3. Stronger Print Security in a Hybrid World

With hybrid working now the norm, print security remains a top business priority. As confidential documents move between offices and remote locations, print infrastructure must integrate seamlessly into wider cybersecurity strategies.

In 2026, we will see greater alignment between:

• Device-level authentication — ensuring only authorised users can print or access sensitive data.

• Cloud-based print management — providing secure, flexible access from anywhere.

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  Network monitoring and threat detection — preventing vulnerabilities before they escalate.

Managed service providers will increasingly deliver Print-as-a-Service (PaaS) solutions — combining cloud technology, security, and proactive management to give businesses complete peace of mind.

Connecting People, Technology, and Sustainability

At MPS UK, we believe 2026 will be the year of connection — connecting people, technology, and sustainability to create stronger, smarter businesses.

As a proudly local company, we’re committed to supporting our clients with tailored, reliable

solutions that make a difference. Whether it’s helping your organisation reduce print costs, boost efficiency, or meet environmental goals, our mission is simple: to help you print smarter and operate more sustainably.

Together, we can build a more intelligent, greener, and secure print future. Contact us Today